Frequently Asked Questions

A Professional Congress Organiser is a specialist in all areas of conference management. They act as a partner in administration, co-ordination at all stages of the conference organisation and also considered to be a consultant to assist you in making decisions. Their expertise can be used in venue selection, hotel bookings, financial administration, registration, exhibition, social events and all other organisational matters that can occur. A good PCO has experience and extended business contacts on the market and can achieve a good price in bargaining with suppliers and subcontractors, that you can take advantage of.

We believe that if the above mentioned services are ensured in good quality and most of the organisational work is done by the PCO the clients can concentrate on their own speciality of meeting content, such as invitation of speakers and chairmen, assembling of the scientific programme, etc. The expertise of the PCO can save time and money for you, additionally we think that they can improve the customers’ bargaining power towards suppliers of various services.

We are here to take a very big load off your shoulders, create and manage your conference on your behalf. We define our work and areas of responsibility jointly with our clients so the role we play in each meeting can be different. One thing is sure, we can take the most tiresome aspects of the work like registration, accommodation, transport, social events and catering. We continuously provide information and give you all kinds of reports.

The fee is based either on the number of participants or the income of the particular meeting, but also depends on the level of assistance required. It can be a flat fee as well as a flexible one in accordance to the increase of the number of attendees. We provide a detailed cost breakdown in the frame of a budget and make the final accountancy according to the corresponding receipts. Please contact us for a concrete proposal tailor-made for your needs.

The smallest meeting we have ever organised was about for 30 persons. The biggest over 1200 but once we assisted a very big event of 3500 people. We think that if you chair a meeting to be attended by 100 participants then it is the most important for you. If attended by 1000 people, then of course that will be the one. Our objective is that your meeting should be accomplished smoothly and successfully within the targeted budget regardless of its scale.

Most of our meetings are held in Budapest. We believe that our capital is one of the best venues not only in Europe, but also in the world. In spite of this, we certainly hold meetings throughout the country, because there are many interesting and attractive places outside Budapest as well.

Not only, but it is true, most of them are listed in the category of the international association meetings. The rest is domestic and attended by only Hungarian participants. Both are equally important to us.

Mostly we organise conferences on natural sciences and medicine and our know-how is mainly concentrate on the works challenged by this segment. But we are also involved in the management of exhibitions and corporate meetings

We have successfully managed lots of meetings in the past years and thanks to the fact that our clients could achieve their congress goals, we also have a reliable customer base. References are also provided on this web site.